Microsoft® Office Word 2003 Training (Great Word features)

•Microsoft® Office
Word 2003 Training

Great Word features

•Course contents

•Overview: Great features in Word 2003

•Lesson 1: Reading layout view

•Lesson 2: International characters and symbols

•Lesson 3: Compare documents side-by-side

•Lesson 4: The horizontal ruler

•Lesson 5: Word count

•Overview: Great features in Word 2003

Have you ever wondered what's the easiest way to insert international characters or set tab stops in a document? Or how you can find out if your 700–word paper is complete?

•Course goals

•Use the new reading layout view.

•Insert international characters and symbols.

•Compare documents side-by-side.

•Use the full functionality of the horizontal ruler, including tab stops, margins, and hanging indents.

•Work with the word count feature.

•Lesson 1

Reading layout view

•Reading layout view

How often do you print long documents just because it's easier to read them on paper than it is on the screen?

If this sounds familiar, then the new reading layout view could be ideal for you.

•It's all about reading

Reading layout view is all about reading documents. You will find that, with this feature, you can read documents on the screen that previously you would have printed.

•It's all about reading

What reading layout view isn't:

•It's all about reading

What reading layout view isn't:

•Editing

You can make small edits in reading layout view. In addition, if you want to make comments or track changes as you read, you can use the track changes and comments feature.

•Editing

Reading layout view may open showing one or two screens, depending on a number of factors, such as the window size.

•The Reading Layout toolbar

When you are in reading layout view, the Reading Layout toolbar is visible.

It contains a number of helpful buttons that you can use, such as the Save, Print, and Find buttons.

•The Reading Layout toolbar

The Reading Layout toolbar has some specialized buttons:

•The Reading Layout toolbar

2.Thumbnails: Displays several pages of the document on the left side of the window in thumbnail format.

•The Reading Layout toolbar

4.Increase and Decrease Text Size: Two buttons that give you the ability to make the text larger or smaller for reading purposes only without changing the font size.

•The Reading Layout toolbar

6.Allow Multiple Pages: Displays two pages side-by-side, as when reading a book. This setting is on by default, but the actual display depends on your window size.

•Why does it automatically open?

To read documents in reading layout view, click the Read button
on the Standard toolbar.

•Why does it automatically open?

If you open a Word document from an e–mail attachment or from a Web site based on Microsoft® Windows® SharePoint® Services, it will automatically open in reading layout view.

•Why does it automatically open?

Reading layout view is not a traditional Word view, in that you can't save a document in this view.

•Suggestions for practice

1.Explore reading layout view.

2.Explore the Reading Layout toolbar.

•Test 1, question 1

To stop wasting paper, you've resolved to read more of your documents on-screen. In Word, which view would you use to do this? (Pick one answer.)

•Test 1, question 1: Answer

Reading layout view.

•Test 1, question 2

How do you make the text larger in reading layout view? (Pick one answer.)

•Test 1, question 2: Answer

Use the Increase Text Size button.

•Lesson 2

International characters
and symbols

•International characters and symbols

It's amazing how often you need to use a symbol or international character when you're producing a document.

Perhaps you're comparing U.S. dollars to yen, euros, and pounds sterling. Maybe you're writing to a customer with an umlaut in his or her name. Or, your science homework requires you to use the Greek alphabet.

•The Symbol dialog box

Symbols are inserted from the Symbol dialog box:

•The Symbol dialog box

•Regular usage

If you use a particular character or symbol frequently, it’s worth your time to set up a shortcut. Although a few shortcuts are already built into Word, you can also make your own.

•Regular usage

You have two main options for inserting characters and symbols quickly, both of which are available from the Symbols dialog box:

•Regular usage

•Keyboard shortcuts are quite useful; in fact, many keyboard shortcuts are already built into Word—see the Special Characters tab in the Symbol dialog box.

•Regular usage

•Type a sequence of letters, and the AutoCorrect feature in Word changes the letters to the symbol or character you want.

•Suggestions for practice

1.Use the Symbol dialog box.

2.Use the two methods for shortcuts:

•Keyboard shortcut

•AutoCorrect

3.Use advanced symbol insertion.

4.Put it all together.

•Test 2, question 1

You need to insert a Greek letter into a Word document. Where will you find the Greek alphabet? (Pick one answer.)

•Test 2, question 1: Answer

Symbol dialog box (Insert menu, Symbol command).

•Test 2, question 2

Which of the following is a fast way to insert the registered trademark (®) symbol? (Pick one answer.)

•Test 2, question 2: Answer

Type (r).

•Lesson 3

Compare documents
side by side

•Compare documents side by side

Have you ever wanted to see two documents side-by-side? Perhaps you wanted to compare documents containing related information?

Introducing you to the new Compare Side by Side feature in Word.

•Open Compare Side by Side

Imagine that you are a college professor and you have read two similar articles about the solar system.

You want to compare the two documents side by side to see just how similar they are.

•Open Compare Side by Side

Open both documents, and in one document, click Compare Side by Side on the Window menu:

•Seeing double?

When you compare documents side by side, this is what you see in the window:

•Seeing double?

The buttons on the Compare Side by Side toolbar include:

•Suggestions for practice

1.Set up the documents to compare.

2.Compare the documents.

•Test 3, question 1

When would you use the Compare Side by Side feature? (Pick one answer.)

•Test 3, question 1: Answer

When you want to compare two similar or related documents.

•Test 3, question 2

Where do you open the Compare Side by Side feature? (Pick one answer.)

•Test 3, question 2: Answer

The Window menu.

•Lesson 4

The horizontal ruler

•The horizontal ruler

You can use the horizontal ruler to quickly set up margins, tab stops, and hanging indents.

Many people ignore it and use the various dialog boxes instead. But once you know how to use it, you'll wonder how you ever managed without it.

•The horizontal ruler

You can use the horizontal ruler to quickly set up margins, tab stops, and hanging indents.

Many people ignore it and use the various dialog boxes instead. But once you know how to use it, you'll wonder how you ever managed without it.

•Ruler basics

The ruler marks off the width of a page and follows the page setup information.

•Ruler basics

The ruler measures the width of the paper from the left margin (0").

•Bits on the ruler

The sliding markers on the ruler are used to position paragraphs of text on a page. To set the indent for more than one paragraph, select all the text you want to adjust before setting the indents.

•Bits on the ruler

•The Hanging Indent
positions the start of the second and all following lines of text.

•Bits on the ruler

•Tab stops

Quickly set tabs by clicking the tab selector at the left end of the ruler, choosing the type of tab you want, and then clicking the ruler at the location you want.

•Tab stops

•Tab stops

Which type of tab stop should you use?

•Tab stops

•Suggestions for practice

1.Change document margins.

2.Use indents.

3.Set tab stops:

•Get to know your tab stops.

•Use tab stops.

•Test 4, question 1

If you want to line up a list of figures, keeping the decimal point in the same place on each line, which type of tab stop do you use? (Pick one answer.)

•Test 4, question 1: Answer

Decimal.

•Test 4, question 2

What is the quickest way to set a hanging indent? (Pick one answer.)

•Test 4, question 2: Answer

Slide the Hanging Indent marker along the horizontal ruler to the required position.

•Lesson 5

Word count

•Word count

You have to write a 2000–word article, but how do you know when you're done?

Have you ever had to count characters, words, or paragraphs as you work?

A convenient feature in Word does this for you. Although it's called Word Count, it counts a lot more than just words.

•Basic counting

The Word Count command is on the Tools menu.

In the Word Count dialog box, you can choose what you want to count: pages, words, characters (with or without spaces), paragraphs, or lines.

•Word Count toolbar

The Word Count toolbar is really useful if you want to keep count of things as you work.

Rather than going to the Word Count command every time, just open the toolbar.

•Word Count toolbar

In the toolbar, you use the drop-down list to choose which element—words, lines, or pages—you want to count.

•Word Count toolbar

The toolbar will use the current setting in the Word Count dialog box for including footnotes and endnotes.

•Suggestions for practice

1.Count words and characters.

2.Count as you work.

•Test 5, question 1

If you want to know how many characters (including spaces) are in a document, what Word feature do you use? (Pick one answer.)

•Test 5, question 1: Answer

Word Count.

•Test 5, question 2

Which of these is a way to open the Word Count dialog box? (Pick one answer.)

•Test 5, question 2: Answer

On the Tools menu, click Word Count.

•Quick Reference Card

For a summary of the tasks covered in this course, view the Quick Reference Card.

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